TERMS & CONDITIONS

SERVICE CONTRACT:  The following contract and its terms will set forth an agreement between

(the Provider) and (the Client), for photo booth/Digital Mirror services for an event

taking place on chosen date. This written contract sets forth the full, written intention of

both parties and supersedes all other written and/or oral agreements between the parties.

 

SERVICE PERIOD:  The Service Period will be from the chosen times. In the event Provider

is unable to supply a working Photo Booth for at least 80% of the Service Period, the Client shall

be refunded a prorated amount based on the amount of service received. If the printer fails to

print out photos on site the Provider will be allowed to give a website to the client where there

guests can log onto and order prints free of charge with free shipping as well as the ability to

download the digital files for their own use.

 

EXTENDED SERVICE:  The Client may extend the service period for an additional $150 per 30

minutes if the Provider agreed. The Client may request an idle time for an additional $75

per 30 minutes.

 

DEPOSIT PAYMENT:  A non-refundable deposit in the amount of 25% of the total cost is due

upon signing of this contract. Payment can be made via cash, e-transfer, cheque, PayPal or major

credit cards. The Provider will not accept cheque if the Client's event is in less than 30 days. If paid

via PayPal or credit card, an extra 4% will be charged due to processing fees. If paid via cheque,

the cheque must be payable to Digital Mirror and must be received within 5 days after signing the

contract.

 

BALANCE PAYMENT:  The remaining amount of the invoice is due 7 days before the

event date. If the balance payment is made via CASH, the balance payment will be collected

before the photo booth starts.  Any other remaining balance (e.g. extension fee) is

due right after the photo booth session.  Payment can be made via cash, e-transfer,

cheque or major credit cards. If the balance is paid via credit card, the

Client will notify the provider regarding this payment method at least 2 days before the

event so the Provider can prepare an online invoice for the Client.  An extra 4% will be

charged on credit card payments due to processing fees. If paid via cheque, the

cheque must be paid to Digital Mirror.


 

PROVIDER’S STANDARD PRICE LIST:  The charges in this Agreement are based on the Provider’s

Standard Price List. This price list is adjusted periodically and future orders shall be charged at the

prices in effect at the time when the order is placed.

 

ACCESS, SPACE & POWER FOR PHOTO BOOTH:  The Client shall provide Digital Mirror Ltd with safe

and appropriate working conditions and a solid floor. The Client will arrange an appropriate 8′ x 8′

space, a minimum of 7.5′ of ceiling clearance and a 6ft long table if the printer option is selected.
Client is responsible for providing 1 standard electrical outlet within 10ft of the booth for the Photo booth 

(we provide extension cords). Any delay in the performance or damage to the photo booth equipment 

due to improper power is the responsibility of the client.

 

DATE CHANGES & CANCELLATIONS:  Any request for a date change must be made in writing at least

sixty days in advance of the original event date. Change is subject to photo booth availability and

receipt of a new Service Contract. If there is no availability for the alternate date, the deposit shall be

forfeited and event cancelled. Any cancellation occurring less than sixty days prior to the event date

shall forfeit all payments received. The Provider may substitute another provider to provide

photo booth or issue a full refund in the event of Provider’s illness or of scheduling conflicts. In

the event of such substitution, the Provider warrants that the provider taking the photographs

shall be a competent professional.

 

VENUE LOCATION CHANGES.  Any request for a venue location change must be made in writing at

least sixty days in advance of the original event date. No travel fees for venues within 35 km of

our location. The provider will charge $.89 per additional kilometre as measured by Google

Maps driving directions from 9131 Keele Street, Toronto.

 

DAMAGE TO PROVIDER'S EQUIPMENT & REFUSAL:  The Client acknowledges that it shall be

responsible for any damage or loss to the Provider's Equipment caused by: a) Any misuse of the

Provider's Equipment by the Client or its guests (invited or uninvited) or b) Any theft or disaster

(including but not limited to fire, flood or earthquake). The Client acknowledges the Provider shall

have the right to decline service to client's guest (invited or uninvited), for misuse, or

unruly behaviour.

 

MEDIA USAGE:  The Client agrees to allow (Digital Mirror LTD Legal Company Name) to

use any recordings or images captured by the machine for advertising purposes.

 

APPLICABLE LAW:  This contract shall be governed by the laws of the Country of Canada in the

Province of Ontario and any applicable Federal law.

 

MISC: If any provision of these terms shall be unlawful, void, or for any reason unenforceable

under Contract Law, then that provision, or portion thereof, shall be deemed several from the

rest of this contract and shall not affect the validity and enforceability of any remaining

provisions, or portions thereof. This is the entire agreement between the Provider and the

Client relating to the subject matter herein and shall not be modified except in writing signed

by both parties. In the event of a conflict between parties, the Client agrees to solve any

arguments via arbitration.

 

SUMMARY OF CLIENT DUTIES:

During booking:

1. Sign the contract.

2. Send the deposit via your preferred method immediately after signing the contract.

3. Fill up the photo template form at least 2 weeks before the event:  email richard@digitalmirror.ca for any questions.

 

A week before the event to avoid delays:

4. Prepare the payment for the balance remaining.

5. Arrange an appropriate 8′ x 8′ space with an outlet at least 10ft away, a minimum of 7.5′ of

ceiling clearance.