TERMS & CONDITIONS
SERVICE CONTRACT: The following contract and its terms will set forth an agreement between
(the Provider) and (the Client), for photo booth/Digital Mirror services for an event
taking place on chosen date. This written contract sets forth the full, written intention of
both parties and supersedes all other written and/or oral agreements between the parties.
SERVICE PERIOD: The Service Period will be from the chosen times. In the event Provider
is unable to supply a working Photo Booth for at least 80% of the Service Period, the Client shall
be refunded a prorated amount based on the amount of service received. If the printer fails to
print out photos on site the Provider will be allowed to give a website to the client where there
guests can log onto and order prints free of charge with free shipping as well as the ability to
download the digital files for their own use.
EXTENDED SERVICE: The Client may extend the service period for an additional $150 per 30
minutes if the Provider agreed. The Client may request an idle time for an additional $75
per 30 minutes.
DEPOSIT PAYMENT: A non-refundable deposit in the amount of 25% of the total cost is due
upon signing of this contract. Payment can be made via cash, e-transfer, cheque, PayPal or major
credit cards. The Provider will not accept cheque if the Client's event is in less than 30 days. If paid
via PayPal or credit card, an extra 4% will be charged due to processing fees. If paid via cheque,
the cheque must be payable to Digital Mirror and must be received within 5 days after signing the
BALANCE PAYMENT: The remaining amount of the invoice is due 7 days before the
event date. If the balance payment is made via CASH, the balance payment will be collected
before the photo booth starts. Any other remaining balance (e.g. extension fee) is
due right after the photo booth session. Payment can be made via cash, e-transfer,
cheque or major credit cards. If the balance is paid via credit card, the
Client will notify the provider regarding this payment method at least 2 days before the
event so the Provider can prepare an online invoice for the Client. An extra 4% will be
charged on credit card payments due to processing fees. If paid via cheque, the
cheque must be paid to Digital Mirror.
PROVIDER’S STANDARD PRICE LIST: The charges in this Agreement are based on the Provider’s
Standard Price List. This price list is adjusted periodically and future orders shall be charged at the
prices in effect at the time when the order is placed.
ACCESS, SPACE & POWER FOR PHOTO BOOTH: The Client shall provide Digital Mirror Ltd with safe
and appropriate working conditions and a solid floor. The Client will arrange an appropriate 8′ x 8′
space, a minimum of 7.5′ of ceiling clearance and a 6ft long table if the printer option is selected.
Client is responsible for providing 1 standard electrical outlet within 10ft of the booth for the Photo booth
(we provide extension cords). Any delay in the performance or damage to the photo booth equipment
due to improper power is the responsibility of the client.
DATE CHANGES & CANCELLATIONS: Any request for a date change must be made in writing at least
sixty days in advance of the original event date. Change is subject to photo booth availability and
receipt of a new Service Contract. If there is no availability for the alternate date, the deposit shall be
forfeited and event cancelled. Any cancellation occurring less than sixty days prior to the event date
shall forfeit all payments received. The Provider may substitute another provider to provide
photo booth or issue a full refund in the event of Provider’s illness or of scheduling conflicts. In
the event of such substitution, the Provider warrants that the provider taking the photographs
shall be a competent professional.
VENUE LOCATION CHANGES. Any request for a venue location change must be made in writing at
least sixty days in advance of the original event date. No travel fees for venues within 35 km of
our location. The provider will charge $.89 per additional kilometre as measured by Google
Maps driving directions from 9131 Keele Street, Toronto.
DAMAGE TO PROVIDER'S EQUIPMENT & REFUSAL: The Client acknowledges that it shall be
responsible for any damage or loss to the Provider's Equipment caused by: a) Any misuse of the
Provider's Equipment by the Client or its guests (invited or uninvited) or b) Any theft or disaster
(including but not limited to fire, flood or earthquake). The Client acknowledges the Provider shall
have the right to decline service to client's guest (invited or uninvited), for misuse, or
MEDIA USAGE: The Client agrees to allow (Digital Mirror LTD Legal Company Name) to
use any recordings or images captured by the machine for advertising purposes.
APPLICABLE LAW: This contract shall be governed by the laws of the Country of Canada in the
Province of Ontario and any applicable Federal law.
MISC: If any provision of these terms shall be unlawful, void, or for any reason unenforceable
under Contract Law, then that provision, or portion thereof, shall be deemed several from the
rest of this contract and shall not affect the validity and enforceability of any remaining
provisions, or portions thereof. This is the entire agreement between the Provider and the
Client relating to the subject matter herein and shall not be modified except in writing signed
by both parties. In the event of a conflict between parties, the Client agrees to solve any
arguments via arbitration.
SUMMARY OF CLIENT DUTIES:
1. Sign the contract.
2. Send the deposit via your preferred method immediately after signing the contract.
3. Fill up the photo template form at least 2 weeks before the event: email firstname.lastname@example.org for any questions.
A week before the event to avoid delays:
4. Prepare the payment for the balance remaining.
5. Arrange an appropriate 8′ x 8′ space with an outlet at least 10ft away, a minimum of 7.5′ of